OnTheTin 0 Posted May 5, 2003 Share Posted May 5, 2003 This is the best place to ask I reckon, with all you friendly people out there! I have been using (Japanese version of) Outlook for my email for a couple of years now and there is a lot of mails in there, taking up a lot of space. I want to archive them all, but have no idea how to. I'm kind of scared of losing things, so don't want to guess how to do it. Anyone able to help me out here... cheers in advance! Link to post Share on other sites
bobby12 0 Posted May 5, 2003 Share Posted May 5, 2003 just put all your emails into a new folder. then, find your outlook "store folder". next, in windows explorer / file manager, go to the store folder and just move the new folder of emails out to somewhere else (disc etc). Link to post Share on other sites
OnTheTin 0 Posted May 5, 2003 Author Share Posted May 5, 2003 Thanks, but sorry, that doesnt make much sense to me.... I will need more holding hands than that. Link to post Share on other sites
grungy-gonads 54 Posted May 5, 2003 Share Posted May 5, 2003 I need to do that as well, my HD is filling up. Link to post Share on other sites
bobby12 0 Posted May 5, 2003 Share Posted May 5, 2003 thats fairly explicit. first, make a new folder in outlook called 'archived messages'. put all your old messages in it. next, click on 'options'. click the 'maintenance' tab. click 'store folder'. it will tell you where you store folder is. remember it. next, open the file manager (i think its called windows explorer in win2000). find your store folder. you will see all your folders in outlook (inbox, drafts, sent items etc). remove the one called 'archived messages' and put it elsewhere on your HDD or on a disk. done. Link to post Share on other sites
enderzero 0 Posted May 5, 2003 Share Posted May 5, 2003 If you really want to back up all of Outlook (not Outlook Express) the easiest way is to just copy the outlook.pst file. You can then burn that file to a cd or whatever. If you are using Win2k or WinXP then you can find the file in: C:\Documents and Settings\username\Local Settings\Application Data\Microsoft\Outlook Restoring it may be a little more difficult (actually just dropping it back there on a new install will get you all your mail, but Outlook will take some configuring for the other settings)...but at least you have it backed up. It is the only file I bother to back up on a regular basis. Anyway - archiving is a little bit different than backing up...so I guess this doesn't really answer your question too well. Link to post Share on other sites
badmigraine 0 Posted May 6, 2003 Share Posted May 6, 2003 In keeping with the notion that e-mail outboxes are the diaries of the Net age, I wanted to archive all my Outlook Express mails--both sent and received--in the following manner: 1. Put all received and sent messages into one file, ordered by date. This way, when you look at things later in life, you can see the original mail and all the responses, in the proper order. They may be separated by intervening mails, but the chronological order will be preserved so that viewing this massive file will be an accurate diary-like experience. 2. Convert the e-mails from Microsoft Outlook Express's proprietary ".dbx" format into Word format (preserving Japanese and other double-byte characters). That would be enough for me. I've had the following problems trying to do this: A. What about attachments? Pictures, Word documents, Excel documents, etc. that are attached to e-mails cannot be converted or stored so simply. In the past when archiving e-mails I've had to strip all attachments and save the mails as a text file. B. When converting to Word or .txt format, sometimes I lost Japanese character support. All J messages turn into Martian. If you do a Google search for "archive Outlook Express mail", you'll find links to many mail archiving programs that can help you with this sort of thing. Some of them allow you to open and/or search by name, date, mail address, or keyword from mailboxes containing .dbx, .mbx (Eudora), and .pst (MS Outlook) files. Some are much simpler. Many of these are shareware or even freeware. Look into it! Don't take a chance on losing your precious hoard of e-mails, one day when you are 75 years old you may wish to re-read some of the brilliant or banal exchanges of these amazing years. Link to post Share on other sites
enderzero 0 Posted May 6, 2003 Share Posted May 6, 2003 Thats quite the ambitious endeavor badmigs. You actually succeed? Link to post Share on other sites
OnTheTin 0 Posted May 21, 2003 Author Share Posted May 21, 2003 Thanks for help and sorry for not mailing earlier. It seems I was wanting to save and backup all my data in the end I managed to do it ok. Many thanks for the tips Link to post Share on other sites
Karnidge 2 Posted May 22, 2003 Share Posted May 22, 2003 Worried about my current pc, just done the same thing. Phew. Link to post Share on other sites
newtoallthis 0 Posted June 3, 2003 Share Posted June 3, 2003 Just want to thank people for the advice in this thread - I was wondering about the same and now have backups. Cheers for the help. Link to post Share on other sites
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